Reimbursement Form

Grants from the Hubbardston Cultural Council are reimbursement-based. If approved for a grant, the grantee expends their own money on the project. Once the project is complete, the grantee submits paperwork for reimbursement to the HCC.

Grant recipients have one year from the date of their final approval letter to request reimbursement. In order to request reimbursement the recipient must complete a reimbursement form. Reimbursements may be made either directly to the applicant or to third-party vendors who have provided goods, materials or services to the applicant.

We process reimbursements as they arrive to ensure timely payment of grantees. We may take up to four weeks to forward approved reimbursement requests to the municipal treasurer, who will then pay the grantee. Once the Hubbardston town treasurer has received the approved reimbursement form, it may take 1 to 4 weeks for the town of Hubbardston to process the payment.